A SENT registration is filed on the Polish PUESC platform and split across three roles: the consignor, the carrier and the consignee. Each completes their own part. Registration produces a reference number, the carrier activates position reporting from the vehicle, data is updated whenever something changes, and the entry is closed after delivery.
Who does what
- The consignor opens the entry: goods data, quantity, value, loading and delivery locations and the planned start of the movement.
- The carrier adds vehicle and driver details, a permit number where required, and activates the transmission of position data.
- The consignee confirms receipt of the goods and closes the entry after delivery.
The split of roles causes trouble because each party only sees its own fragment. So on a first movement we settle it explicitly, before anything is loaded.
Step by step in practice
First, registration of the account and the business on the platform, and granting authority to whoever will file. Then the consignor creates the entry and passes the reference number to the carrier. The carrier completes their part before the movement starts and switches on position reporting. During the journey the position data has to flow without interruption. After unloading the consignee confirms receipt and the entry closes. Each of those steps has its moment: filling in data after the vehicle has set off is already late.
Position reporting: the usual source of trouble
The duty to transmit vehicle position sits with the carrier. Problems usually begin not with a missing device but with gaps in transmission: a phone switched off, a flat battery, a long stretch without signal. A gap is visible in the system and can be treated as a failure to comply. So the driver gets clear instructions and the status of the entry is checked during the journey rather than after it.
Updating an entry mid-journey
A change of vehicle, a change of driver, a transhipment, a change of delivery address: each of these requires the entry to be updated. That is a real issue on groupage, where freight may be handled at a hub, so we plan monitored movements to keep changes to a minimum. The international context, including transit through Poland, is set out in SENT and international transport, and the scope of the system in monitoring of sensitive goods movements.
What non-compliance brings
The act provides for financial penalties for a missing entry, for data that does not match reality and for failures around position reporting. Penalties apply regardless of whether the goods arrived safely. A roadside check can also detain the vehicle and direct it to a designated place until matters are clarified. We do not quote specific amounts, because they depend on the type of breach and the party involved; we check them against the current text of the act rather than from memory.
How we handle it
On monitored movements we settle the roles before loading, complete the carrier section, brief the driver on position reporting and make sure the entry is closed after delivery. Where the movement also involves customs, we run both strands in parallel, as described on our customs clearance page. Excise goods carry their own document flow as well, covered in alcohol transport and the EMCS system.
A checklist before the first filing
Before making a first filing it is worth working through a few points, because any of them can stop the job on loading day. Is the business registered on the platform, and does the person filing hold authority to act for it. Do you know the tariff code and that it falls within the monitored catalogue. Is it settled who acts as consignor and who as consignee, and do both know they have their own section to complete. Has the carrier confirmed it can transmit position data, and has the driver been briefed on it. Is the planned start of the movement known, and do the loading and delivery addresses match what will appear on the transport documents. The list looks trivial, but in practice it is where most first monitored movements come unstuck.
Sources
- PUESC: the platform and SENT filings
- ISAP: the Polish act on monitoring road and rail movements of goods
This is general information, not legal advice. Carrying goods subject to monitoring and want the filing sorted before loading? Describe the movement in our quote form and we will settle the roles and prepare the paperwork.
